Registration

New Students

Welcome to Southwest Licking Local School District! Our staff is looking forward to learning and growing with your child.  If you are a first time parent in SWL Schools you will soon discover the amazing students, staff and community we have. Thankfully, we have a streamlined paperless enrollment process for all parents/legal guardians through our online portal to get you started.

Kindergarten Registration and Screening

Each spring, students that will be 5 years old on or before August 1 of the current calendar year are eligible to register for the upcoming school year, and a legal guardian can complete early registration through April to secure an appointment at Kindergarten Screening in May!  You can anticipate spending 60-90 minutes at Screening, as students will work with teachers to get some baseline data on what your child already knows while parents/guardians have an informational session with School Administrators. This data allows our teachers to begin planning for your child’s individual needs, come fall!

K - 12 Registration

Step One - Online Pre-Registration

Click HERE to complete the online pre-registration from any device if your student RESIDES WITHIN the SWL Boundaries. Once you have created your account and completed all questions within the online form, a detailed checklist will be provided to you to download.  If you have any questions about the pre-registration or checklist, please call 740-927-3941 during our normal business hours.

Step Two – Enrollment Appointment

On the final page of the pre-registration, you will select and confirm an appointment date and time for each student to bring your documents to the Registrar. Appointments for K-12 registrations will be at our District Office, located at 927-A South Street in Pataskala.  Your child is welcome to come, but it is not required; please allow 15-30 minutes of your time once we get started to review your documents.  Please be sure to have ALL documentation with you to complete the enrollment or you may be asked to return for a second appointment.  The Preschool Registration section below outlines information on registration for that program.

  • Parent/guardian current Photo I.D.
  • Student’s original (or certified copy) birth certificate or comparable legal document
  • Student’s complete record of immunizations
  • TWO (2) proofs of residency in the district in the parent/guardian’s name including ALL PAGES of current utility bill(s) for gas/electric/water/cable-internet/trash service, current lease agreement, or Deed/Settlement Statement from closing (see Pending Residency* or Residency by Friends or Family** below if you are unable to provide this information in your name)
  • Special Education, Gifted, or Home-school placement information
  • Finalized court documents allocating parental/guardian rights, as applicable
Students will not be assigned to a classroom and transportation until all paperwork is received. Therefore, it is important to get all registration materials turned in as soon as possible.  Thank you for your understanding and cooperation!
 
Please note: If a delay or closing occurs for SWL Schools due to inclement weather, appointments will be canceled accordingly.  In the case of a delay, all appointments prior to 10 a.m. will be canceled.  With a closing, all appointments for the day will be canceled.  Notification will be sent to the email address provided on how to reschedule.

District Office Location and Directions

Our District Office is located at 927-A South Street, Pataskala, OH 43062.  While enrollments are by appointment only, during the school year our general weekday office hours are 8:00am-4:00pm.  Please note while school is out of session during the summer months, our office closes at 3:00pm.

Directions: From I-70

Traveling east, take Exit 118 – OH-310 Etna/Pataskala.  At the traffic light, turn left.  Once you travel through the first traffic light, turn right onto South Street and the District Office parking lot entrance will be to your immediate right before the tall brick school building. Our office is the tan administrative office building that faces west.

Click HERE for Google Maps Directions

Preschool Registration

The SWL Early Learning center is a Preschool for Special Education (PSE), which means that we have a student population that consists of students with disabilities and peer models. We aim to individualize programming to each student throughout the year tailored at their own pace, so that their learning experience is focused on their developing needs and skills.  Parents interested in applying for our Early Learning Center preschool can follow the steps below.  Complete information about he ELC Preschool is available HERE (click).
 
Step One – Peer Model Application
          
Click HERE to complete the Peer Model application for new students that are 3+ years of age, potty trained, AND NOT currently on an IEP (Individualized Education Plan).  If your student is currently on an IEP, please continue to Step Two. 
 
Step Two - Online Pre-Registration
 
Click HERE to complete the online pre-registration from any device if your student RESIDES WITHIN the SWL Boundaries. Once you have created your account and completed all questions within the online form, a detailed checklist will be provided to you to download.   If you have any questions about the pre-registration or checklist, please call 740-927-5437 during program hours. 
 
Step Three – Enrollment Appointment and Student Screening
 
On the final page of the pre-registration, you will select and confirm an appointment date and time for each student to bring your documents to the ELC Secretary and for your student to complete a screening with one of our teachers simultaneously at our Early Learning Center, located at 927-B South Street in Pataskala.  Our Preschool is in the tall brick building that sits just north of District Office.  You will enter through the yellow entrance on South Street with the yellow awning. Please allow 15-30 minutes of your time once we get started.  Please be sure to have ALL documentation and tuition payment with you to complete enrollment or you may be asked to return for a second appointment.
 
  • Parent/legal guardian current Photo I.D.
  • Student’s original (or certified copy) Birth Certificate or comparable legal document
  • Student’s complete record of Immunizations
  • TWO (2) proofs of residency in the district in the parent/guardian’s name including ALL PAGES of: current utility bill(s) OR proof of new service address for gas/electric/water/cable-internet/trash service, current lease agreement, or Deed/Settlement Statement from closing (see Pending Residency* or Residency by Friends or Family** below if you are unable to provide this information in your name)
  • Special Education or Homeschool placement information
  • Finalized court documents allocating parental/guardian rights
 
Please note: If a delay or closing occurs for SWL Schools due to inclement weather, appointments may be canceled accordingly.  Notification will be sent to the email address provided on how to reschedule.

School Assignment Boundaries

We are not currently balancing class sizes across the district by location.
Resident students will be registered as follows:
Preschool – Early Learning Center
Grades KG, 1 – Kirkersville Elementary
Grades 2-3 – Pataskala Elementary
Grades 4-5 – Watkins Intermediate School
Grades 6-8 – Watkins Middle School
Grades 9-12 – Watkins Memorial High School
BEGINNING FALL 2021 we will begin balancing class sizes for Grades K-3 ONLY by location in the district.                  
***More information coming soon! Thank you for your patience!*** Preschool and Grades 4-12 will remain assigned as listed.

Pending Residency

If you are building or purchasing an existing home in the SWL district and you will not occupy this new residence prior to the enrollment of your new student(s), you may provide proof of your intended residency to register. When the House Under Construction Letter form and all required supplemental documents have been filed you will be permitted a maximum of NINETY (90) days in order to complete construction/closing and occupy your new residence to supply your established proof of residency.  Click HERE to download, print, and complete the form.

Residency with Friends or Family

If you are unable to provide proof of residency in your own name while currently living with family or friends that reside in the SWL District, you must submit a completed notarized Duplicate Residency Form, current photo ID, and two (2) current proofs of residency in the name of the person with whom you are residing.  If you do not have the capability to print the form, please pick up or return the form to District Office Monday-Friday 8am-4pm. Click HERE to download, print, and complete the form. 

Helpful Links to Try

District Website home: https://www.swl.k12.oh.us/ 

Download the FREE Southwest Licking Schools app from your app store on your iOS™, Android™, or Windows™ devices to stay connected and informed about SWL.  Be sure to enable push notifications!

From our district homepage, please try out the Quick Links menu in the main menu for district calendars and updates, forms, lunch menus, online payments, ProgressBook, and more!

Did you know?  You can visit the website and click the yellow button with your student’s school name for hours and contact, school calendars, supply lists, pickup/drop off maps, and other building updates for each school! 

When you click the Departments button in the main menu, you can click Business Operations, and click Food Service for questions about meals and lunch payments or click Transportation for questions about student busing.

Many exciting things are happening for the SWL Community!  Click the Building Project link just under the photo scroll on the website for all the latest details with openings, updates, and photos.

Back to School Portal Annual Updates for Returning Students

Just before the beginning of each school year, a legal guardian of students returning to SWL and entering grades 1-12 must complete our online Back To School Portal for the upcoming year.   This site simplifies the process of filling out forms for your children because much of the information you will be asked to complete will be automatically imported from our systems. Additional information you provide will then update your student’s records electronically with your digital signature.  You will need your student’s ID number as listed in Progressbook.  You will need to repeat this process for all other students, one child at a time.  Students will be unable to pick up their schedules or receive classroom assignment information until this has been completed.   If your student attended SWL last school year AND is entering grades 1-12, click HERE to complete the portal at the beginning of each school year. Kindergarten parents DO NOT need to complete this. 

Change of Address for Current Students

All requests for changes of address on school records should be completed by a legal guardian and submitted for processing.  Changes in the actual physical address where the legal guardian and the student reside can be requested by the Change of Address form, current proofs of residency as listed on the form, and a photo ID of the legal guardian.  Click HERE to download, print, and complete the form. 

Bus Transportation following Change of Address

If your student rides the bus to/from school, a legal guardian must submit an updated Transportation Information form so bus routes can be changed.  Any changes in the actual physical address will need to be authorized with the Change of Address process first, as described above.  Once completed, or if a student has NOT moved, the legal guardian can return the form with a photo ID for processing; ALL transportation changes require 2-3 working days to take place.  Please call 740-927-5901 to speak with Transportation directly 
for any questions. Click HERE to download, print, and complete the form. 

** Please note: Beginning FALL 2021 for grades K-3 ONLY, the alternate bus stop must be in the same attendance area as your child. Alternate stops outside that area will not be approved.

Kaylyn Mann

Central Registration Secretary 

740-927-3941

Fax: 740-927-4648


[email protected]
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