Registration

Each spring, students that will be 5 years old on or before August 1 of the current calendar year are eligible to register for the upcoming school year, and a legal guardian can complete early registration through April to secure an appointment at Kindergarten Screening in May!  You can anticipate spending 60-90 minutes at Screening, as students will work with teachers to get some baseline data on what your child already knows while parents/guardians have an informational session with School Administrators. This data allows our teachers to begin planning for your child’s individual needs, come fall!

How Enrollment Works

Southwest Licking Schools uses an online registration system (FinalForms) to process all new enrollments, returning students and any updates to student information.

Registration must be completed by a parent/legal custodian living with the student(s) in the Southwest Licking School District.

Before You Begin

Please gather all required documents before starting. Incomplete applications are deleted after 14 days.

Important Timelines:

-       Application Review: Please allow 24-48 hours for the application to be reviewed.

-       Official Enrollment: Your student is officially enrolled only after you receive a Welcome Email from the Enrollment Department confirming the start date and school information.

To get started, Click HERE to complete the online pre-registration to set up your FinalForms account and complete your child’s registration. (Guide to help with registration)

Items to upload into FinalForms:

• Student Photo – a current photo of your student (a head shot)

• Parent/guardian current Photo I.D.
• Student’s original (or certified copy) birth certificate or comparable legal document
• Student’s complete record of immunizations
• Proof of Residency – Please provide TWO proofs of residency in the parent/guardians name, one from each category listed below:

Category #1 – Proof of ownership, rental, lease:

o   Current rental / lease agreement (signed/executed)

o   Current mortgage statement, payment coupon. Deed, only if home is paid off

Category #2 – Proof of occupancy:

o   Current Gas Bill or service verification, showing service address

o   Current Electric Bill or service verification, showing service address

o   Current Water Bill or service verification, showing service address

o   Current Cable Bill or service verification, showing service address

o   Current Trash Bill or service verification, showing service address

• Special Education, Gifted, or Home-school placement information, as applicable
• Marriage Certificate, as applicable – Only necessary if parents do not share last name or were not married at the time the child was born     
• Finalized court documents allocating parental/guardian rights, as applicable

 

If you are having trouble, uploading documents:

Email: jminnear@laca.org

Call: 740-927-3941

Schedule an Appointment: Monday–Friday, 9:00am–3:00pm

 

PLEASE NOTE:

Student enrollment will not be finalized until all forms are complete and signed and all required documents are uploaded and reviewed by the registrar. Therefore, it is important to get all registration materials completed and uploaded as soon as possible.

Thank you for your understanding and cooperation!

Our District Office is located at 927-A South Street, Pataskala, OH 43062.  Our general weekday office hours are 8:00am-4:00pm.  Please note while school is out of session during the summer months, our office closes at 3:00pm.

Directions: From I-70

Traveling east, take Exit 118 – OH-310 Etna/Pataskala.  At the traffic light, turn left.  Once you travel through the first traffic light, turn right onto South Street and the District Office parking lot entrance will be to your immediate right before the tall brick school building. Our office is the tan administrative office building that faces west.

Click HERE for Google Maps Directions

The SWL Early Learning center is a Preschool for Special Education (PSE), which means that we have a student population that consists of students with disabilities and peer models. We aim to individualize programming to each student throughout the year tailored at their own pace, so that their learning experience is focused on their developing needs and skills.  Parents interested in applying for our Early Learning Center preschool can visit the ELC page SWL Early Learning Center website and find the Peer Application under documents and Forms. Information about the Child Find Process is also located under Additional Information. 

 

Click HERE to check your child's elementary school boundary for the 2025-2026 school year.

Resident students will be registered as follows:

• Preschool – Early Learning Center
• Grades KG - 3 – Kirkersville Elementary
• Grades KG - 3  – Pataskala Elementary
• Grades KG - 3  - Etna Elementary
• Grades 4-5 – Watkins Intermediate School
• Grades 6-8 – Watkins Middle School
• Grades 9-12 – Watkins Memorial High School     

If you are building or purchasing an existing home in the SWL district and you will not occupy this new residence prior to the enrollment of your new student(s), you may provide proof of your intended residency to register. When the House Under Construction Letter form and all required supplemental documents have been filed you will be permitted a maximum of NINETY (90) days in order to complete construction/closing and occupy your new residence to supply your established proof of residency.  Click HERE to download, print, and complete the form.

If you are unable to provide proof of residency in your own name and are currently living with family or friends that reside in the SWL District, you must submit a completed notarized Shared Residency Form, current photo ID, and two (2) current proofs of residency as stated on the Shared Residency Form.  Please email swlreg@laca.org or call 740-927-9341 for more information.

Before the beginning of each school year, a legal guardian of students returning to SWL and entering grades 1-12 must complete our online Back To School Portal for the upcoming year through their Final Forms Account.   This site simplifies the process of filling out forms for your children because much of the information you will be asked to complete will be automatically imported from our systems. Additional information you provide will then update your student’s records electronically with your digital signature.  

You will need your Final Forms Login Information to complete this process.  Students will be unable to pick up their schedules or receive classroom assignment information until this has been completed.   Kindergarten parents DO NOT need to complete this. 

Changes in the actual physical address where the legal guardian and the student reside can be requested via FinalForms by completing the online "contact information" form and by submitting current proofs of residency as listed on that form. Address change documentation will be required before the address change can be processed. Please upload the supporting documentation requested no later than 5 days from the address change request.

 Click HERE to complete the online form and follow the prompts to submit the documentation needed.  

Bus Transportation following Change of Address

If your student rides the bus to/from school, and you are requesting transportation change only not due to a physical address change, a legal guardian must submit an online "transportation Information" form via Final Forms so bus routes can be changed.  (Note: Any changes in the actual physical address will need to be authorized with the Change of Address process first, as described above.)  Once completed, the transportation department will review the change request. All transportation changes require 2-3 working days to take place.  Please call 740-927-5901 to speak with Transportation directly for any questions. Click HERE to complete the online form. 

** Please note: Beginning FALL 2021 for grades K-3 ONLY, the alternate bus stop must be in the same attendance area as your child. Alternate stops outside that area will not be approved.